Assistant Executive Secretary and Licensed Field Notary
JOB DESCRIPTION
Part Time - *flexibility to advance to full time permanent
COMPENSATION: Based on experience
THE COMPANY:
DocuTech Assurance is America's fastest growing asset documentation company for home and business owners. We believe that we will achieve this success by providing our customers the highest level of quality and service and that our reputation for quality and performance rests 100% on the efforts of our employees. In order to continue our growth and success, we must constantly look to add high-caliber individuals to our team. If you have a "can do" attitude, together with a "customer first" set of priorities, we guarantee that we have an opportunity for you.
REQUIREMENTS:
1. One year of related office administrative experience.
2. Bi-Lingual (fluent in both Spanish & English).
3. Typing 50-60 WPM with high-level of proficiency on Excel, MS Word, MS PowerPoint, Outlook.
4. Demonstrates professionalism to support 6 Executives in their daily responsibilities. 5. The position's primary focus is to provide outstanding administrative support, while representing the Corporation in a professional manner.
5. Daily tasks will be demanding and varied. Therefore, must be experienced in multitasking, problem solving, work under pressure and with the utmost confidentiality.
6. Ability to use resourcefulness, good communication skills and a strong work ethic.
7. Exhibit attention to detail with sound organizational abilities and strong executive and project management skills.
8. Self-starter with a strong desire to support and facilitate a fast-paced business environment with significant customer contact.
9. Candidate must be very reliable, punctual .
10. Own a reliable vehicle and carry current Auto Liability Insurance .
11. Undergo and pass a background check and drug testing.
RESPONSIBILITIES:
• Handles and safeguards confidential information and sensitive material.
• Utilizes strong grammar, spelling, and proof-reading skills.
• Answers telephone calls, takes accurate and concise messages.
• Maintains calendar appointments and deadlines to ensure proper accountability.
• Organizes and prioritizes multiple tasks and completes them under time constraints.
• Maintains communications (email, written, phone, and fax) while Executives are traveling.
• Reads, sorts, and distributes incoming mail to the Executives.
• Schedules appointments and coordinates travel schedules.
• Substitute for executive secretary in taking minutes of the executive meetings.
• Assists with daily correspondence and filing.
• Tracks and reports time and expenses in detail for self and Executives.
• Creates and edits PowerPoint presentations.
• Maintains a professional and positive attitude at all times unavailable or need support.
• Have reliable and insured vehicle to travel to the field locations to provide Notary Service.
• Attend on-line course and must pass the written examination to become a licensed Notary. (Company sponsored)
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If you meet the qualifications, you will be contacted for an interview. Otherwise, your application and resume will be kept on file for later employment consideration.Â